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ASSISTANT CORPORATE SECRETARY (Toronto, Hybrid)

Location: 

Toronto, ON, CA, M5G 1X6

Req ID:  40866

 

BE THE GENERATION to help build a brighter tomorrow.

Every generation has a challenge that defines them. At OPG, we are calling on all innovators, disruptors, thought leaders and change-makers. Join us as we electrify life in one generation and build a sustainable future powered by our electricity, our ideas, and our people. 

 

WHAT YOU'LL BRING 

 

MINIMUM QUALIFICATIONS:

  • Completion of a post-secondary degree. 
  • Five years of progressive corporate governance and board expertise; minimum of two years of experience as an Assistant Corporate Secretary. 
  • Previous experience working for or on behalf of a medium or large public company, or large not-for-profit enterprise. 
  • Good knowledge of corporate governance legislation, applicable OSC National Policies and Instruments, and a solid understanding of corporate secretarial and corporate governance best practices. 
  • Well-developed communication and interpersonal skills to facilitate liaising with senior management, a sophisticated Board of Directors, and external contacts at various levels.
  • Experience managing Board and Committee processes; demonstrated knowledge of administrative methods and techniques as they apply to Board, Committee, and Subsidiary Board work. 
  • Excellent time management skills and proven ability to multi-task in a professional, high-pressure, deadline-driven, senior executive environment.
  • Strong organizational skills to coordinate material for Board package. 
  • Experience working closely with the Senior Executive team and the Board to develop agendas and schedules for Board and Committee meetings. Experience preparing Board packages, preparing and distributing official board and committee meeting minutes, and maintaining records of all governance issues. 
  • Strong attention to detail, high sense of discretion, and urgency
  • Advanced experience, knowledge of MS Office and Board Portals (Diligent preferred), and familiarity with planning logistics for virtual and in-person meetings.

 

PREFERRED QUALIFICATIONS: 

  • Law Clerk, Paralegal or Governance Professional of Canada designation. 
  • Effective leader who motivates and engages others through fostering a collaborative team environment; builds and maintains relationships across the business with various stakeholders internally and externally.  
  • Solutions-focused takes the initiative to ensure self and the team work effectively within established guidelines and timelines.  
  • Eager to learn, creative thinker and open to a challenge. 
  • Strong business and financial acumen. 
  • Experience working in/for/on behalf of highly regulated industries such as utilities, energy, power, mining, financial institutions, or the public sector. 

 

WHAT WE HAVE TO OFFER

 

ABOUT THE ROLE: As a member of the corporate governance team, reporting to the Chief Legal, ESG and Governance Officer, you play a key role in supporting the gold standard in corporate governance at OPG. Responsible for the overall coordination and administration of the Office of the Corporate Secretary, leading a team of several individuals. Oversight and hands-on contribution to the efficient function of the Corporate Secretary Office. 

 

This position is responsible for coordinating activities and preparing materials relating to the Board of Directors and its interaction with senior management. As a strong relationship builder within and out of the corporate governance group, you will provide efficient and effective support for OPG’s Board of Directors and its Standing Committees. 

 

OPG also has several operating subsidiaries and non-operating subsidiaries, and you will provide the same support as for OPG, working closely with the Chairs and senior management of the subsidiaries. 

 

RESPONSIBILITIES:

  • Board and Committee Meetings: Lead management of all Board and Committee meeting logistics, including organizing, coordinating, preparing, and distributing agendas and materials. Attend meetings (onsite and offsite), producing meeting minutes and briefing notes. 
  • Board Portal: Lead organizing and maintaining the board portal (Diligent) to ensure optimal efficiency. Update manuals and briefing materials; in effective ways to keep Board members and OPG executives apprised of governance trends and developments. 
  • Executive Relations & Communications: Work closely with Committee chairs, senior management, and the Assistant Board Secretary; you will ensure action commitments are noted and followed through. Analyze submissions and reports, draft and coordinate the preparation of Board resolutions, summary briefs and reports and effectively liaise with senior management, Board members and external contacts on Board related matters. 
  • Board Charters, Education & Orientation: Plan and coordinate director orientation and education programs. Update Board and Committee Charters, Position Descriptions and policies for all entities, including but not limited to Succession Planning and Board Diversity and ensure that Charters and Policies are posted promptly. 
  • Industry Best Practices: Maintain best corporate governance practices and actively monitor the market for trends and developments to prepare recommendations-experience directing governance processes, including developing, coordinating, and recommending innovative corporate governance policies and procedures.
  • Team Development & Management: Provide strategic direction, develop and supervise the team, ensuring strong performance. Develop through mentorship, role modelling and real-time guidance. At the same time, continuing to build engagement and curiosity. 
  • Corporate Governance Leadership: Represent OPG with external stakeholders, including the corporate governance professional’s community and representing the corporate governance group with internal stakeholders. 

 

WHAT'S IN IT FOR YOU

 

This is an exciting opportunity to work in an environment where you will contribute to Ontario Power Generation’s continued growth and success in generating clean, safe, reliable, low-cost power sustainably. Here’s why OPG might be the ideal workplace for you:  

  • Have an active role in helping advance critical energy projects that will make a meaningful difference in the fight against climate change. 
  • OPG cares about the safety and well-being of our employees. It is our utmost priority.
  • We offer a supportive work environment where you can be your best daily.
  • Learn from the best; be part of an industry-leading innovative organization where you have access to opportunities across a diverse mix of work in the energy sector. 
  • Competitive total rewards package with retirement savings of a defined benefit pension plan. 
  • Be part of a growing industry where the demand for our power will only grow in importance as we further electrify the economy. 
  • Flexible work arrangement and hybrid working environment. 
  • Exceptional range of opportunities to stretch, advance and develop. 
  • Work for a business that cares and is committed to building a sustainable future. Our public commitments help hold us accountable for OPG’s climate change plan, Our Equity, Diversity and Inclusion Strategy, and Our Reconciliation Action Plan. 
  • Participate and volunteer in some of the many ways OPG gives back to the communities where we operate.
  • Be part of making a difference in the lives of fellow Ontarians and Canadians. Electricity is vital to the province, and OPG's clean electricity is helping decarbonize other sectors. 

 

OUR PROMISE TO EQUITY, DIVERSITY, AND INCLUSION: OPG is committed to accelerating equity, celebrating diversity, and fostering a culture of inclusion where all employees are valued, respected, and supported. Appropriate arrangements can be made if you require accommodation during the application or interview process. If you need information in an alternative format, please get in touch with AODA@opg.com 

 

NEW CAMPUS: In 2025, (OPG) is establishing a new corporate headquarters in Durham Region. The new campus will provide a cutting-edge work environment that fosters collaboration and innovation.

 

ABOUT ONTARIO POWER GENERATION (OPG): We continue to set the bar for environmental protection, community involvement and economic impact - all while safely keeping the lights on. Now we've set out sights on being a net-zero carbon company by 2040 and a catalyst to help the economies where we operate achieve net-zero by 2050. 

 

OPG operates a diverse portfolio of generating assets, including; nuclear, hydroelectric, biomass, natural gas, and solar. We are also a clean-tech leader and innovator, offering challenging and unique work opportunities. Help us use our power to change the world. 

 

Status: Regular Full Time 

Working Conditions: Hybrid Working Environment 

Education Level: University Degree  

Location: 700 University Ave, Toronto, ON and Durham Region in 2025 and thereafter

Shifts(s): Days

Travel: Yes- 10%

Deadline to Apply: December 11th, 2022. 

 

OPG thanks all those who apply; however, only candidates considered for an interview will be contacted.

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