Senior Executive Administrative Assistant

Status: Regular Full Time
Working Conditions: On-site      
Education Level: Post-secondary diploma or degree in Business Administration, Communications, or a related field preferred.
Base Location: Oshawa, ON

Temporary Work Location: Whitby, ON 
Shifts(s): Days 
Travel: 10%
Deadline to Apply: February 10, 2025
Salary Range: $57,000 - $86,000 annually 
 
Electrify your career and help build a brighter tomorrow. 

Every generation has a challenge that defines them. At OPG, we are calling on all innovators, disruptors, thought leaders and change-makers. Join us as we work to electrify life in one generation and build a sustainable future powered by our electricity, our ideas, and our people. Join OPG and make history. 

Whether you work in the skilled trades or are a business professional, a career at OPG is an opportunity to electrify your life on -- and off -- the job. 

JOB OVERVIEW 
Ontario Power Generation (OPG) is looking for a dynamic, strategic and results-driven professional to join our team in the role of Senior Executive Administrative Assistant. 
 
Reporting to the Senior Vice President & Chief Ethics Officer, this position is responsible to manage daily operations, coordinate high-level meetings, and ensure smooth communication across senior leadership. Be a key player in streamlining processes, handling confidential matters, and driving organizational success!
 
KEY ACCOUNTABILITIES  

• Manage the daily operations of the Office of the Executive Leadership Team, including communications, records, and file management.
• Coordinate schedules, meetings, and events for the Executive Leadership Team, ensuring confidentiality and sensitivity.
• Prepare and process confidential materials related to corporate business, executive appointments, and labour relations.
• Administer correspondence, including reports, grievances, and general administrative material.
• Review meeting agendas and coordinate briefing materials for speeches, meetings, and conferences.
• Organize logistics for meetings and conferences, including agendas, handouts, and equipment arrangements.
• Ensure required participants attend meetings and prepare materials for meetings, such as slides or handouts.
• Handle travel and accommodation arrangements for the Supervisor and staff, adhering to travel policies.
• Manage incoming mail for the Supervisor, prioritizing and organizing correspondence and supporting data for responses.
• Oversee the flow of approval documents, ensuring they meet necessary formats, approvals, and supporting data for signature. 

QUALIFICATIONS 

• Post-secondary diploma or degree in Business Administration, Communications, or a related field preferred.
• Minimum 10 years of experience providing senior executive administrative support.
• Exceptional organizational abilities with a keen eye for detail.
• Outstanding written and verbal communication skills.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software tools.
• Strong ability to prioritize and manage multiple tasks and deadlines in a fast-paced environment.
• Demonstrated discretion and the ability to handle confidential information with integrity.
• Excellent problem-solving skills and the capacity to work autonomously.
• Superb interpersonal skills and the ability to collaborate effectively across all organizational levels.

The successful candidate will exhibit uncompromising integrity and commitment to upholding corporate values, and the OPG Code of Business Conduct. 
 

OPG is committed to fostering an inclusive, equitable, and accessible environment. If you require accommodation during the selection process, please contact AODA@opg.com

This position is moving to OPG Corporate Headquarters: In Summer 2025, OPG will officially welcome employees to our new Corporate Headquarters located at 1908 Colonel Sam Drive, Oshawa, Ontario.  This position will be temporarily based in Whitby, ON until the move to Headquarters in the Summer of 2025.

What makes a career at OPG different? 
With operations across Ontario and the United States, OPG is one of the most diverse power producers in North America. As the largest generator in Ontario, we meet approximately 50% of the province’s electricity needs, largely from low-carbon sources like nuclear and hydro.  

As we work to achieve our vision of Electrifying life in one generation, OPG and our family of companies are also helping advance the development of new low-carbon technologies such as Small Modular Reactors (SMRs), refurbishment projects, and electrification initiatives to help power the growing demands of a growing economy. Join OPG and make history. 

Please submit your application online at https://jobs.opg.com/.  OPG thanks all those who apply; however, only candidates considered for an interview will be contacted.

#LI-Onsite

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The base salary range considers many factors including, but not limited to experience, education, and training, including any collective agreement requirements for union represented positions. It is not typical for the salary to be offered near the top of the range, and salary is dependent on numerous factors. For management roles, the base salary range does not represent the total compensation package. The total compensation package for regular full-time management roles includes pay-for-performance programs for annual and medium time periods. Maintaining a high-performance culture and excellence is a core expectation of every member of our leadership team and is rewarded through the established compensation framework.

OPG is committed to employment equity. As such, we encourage applicants from equity-seeking communities (Indigenous Peoples, racialized persons, persons with disabilities, and women). We strongly believe that alleviating the under-representation of equity-seeking individuals will create a stronger OPG team and allow us to better serve the needs of our diverse communities.

In order to fulfill the above-mentioned purpose, priority in hiring may be given to qualified persons who self-identify as a member of equity-seeking groups as identified in the application process. This initiative constitutes a special program under the Human Rights Code/Canadian Human Rights Act.