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Administrative & Clerical Team of Professionals (Kincardine)

Location: 

Kincardine, ON, CA, N0G 2T0

Req ID:  2417

Status: Contract (6 months - 12 months +)

Education Level: College Diploma or relevant work experience

Location(s): Kincardine, ON

Number of Position(s): Multiple

Shifts(s): Days

Deadline to Apply: October 4, 2019

BE THE GENERATION to challenge and change.

At OPG, our values are our strengths. They are fundamental truths about us that don’t change. Safety. Integrity. Excellence. People and Citizenship.  We operate a diverse portfolio of generation assets including nuclear, hydroelectric, biomass and solar, and offer challenging and unique work opportunities. BE THE GENERATION to power tomorrow.

JOB OVERVIEW

Ontario Power Generation (OPG) is looking for Administrative Assistants for a variety of temporary positions that may become available on a short term/long term basis (from 6 months up to 1 year +) at our Kincardine location.

The Administrative Assistants will be responsible for day-to-day administrative support for mid to senior leaders and their departments in such areas as correspondence, meeting arrangements/scheduling, time management, information maintenance and general office support.  Duties may include:

  • Produce or process correspondence covering a broad array of routine and confidential subject matter including reports, statistical data, submissions for approval of budgets, human resource materials.
  • Make all necessary arrangements for meetings including the preparation of agenda, acquiring of meeting room, arranging for audio-visual or other equipment, preparing and issuing meeting notices and hand-outs etc. May be required to attend meetings to either provide administrative support or to act as a recording secretary.
  • Ascertain agenda items for scheduled meeting by canvassing staff and participants. 
  • Develops agendas and make all necessary travel and accommodation arrangements following appropriate travel policies, including obtaining appropriate approvals for out of province and out of country travel.
  • Establish and maintain physical and electronic records for the Manager, complying with appropriate retention schedules. 
  • Edit, compile or summarize data, as necessary, to convert to the required end product.
  • Prepare required forms, summaries etc., and/or take required routine actions to implement results, (computer input for example). 
  • Review forms, reports and other forms of information to be processed (time reports, expense reports, computer output reports etc.) for conformity to all governing requirements (policies, collective agreements, human resources policies and procedures etc.,) where pertinent, for accuracy of calculations, for account distribution and the like.

 
EDUCATION

  • College diploma or certificate in office administration, legal administration, executive administration or office assistant.

 
QUALIFICATIONS

  • 3-5 years of administrative experience supporting multiple managers at a time in a broad range of office functions
  • Advanced Software proficiency - including Word (tested), Excel (tested), PowerPoint (tested)
  • Advanced proficiency in Microsoft Outlook and Office 365 suite of applications including one drive, one note, teams, yammer, skype, etc.
  • 40 accurate words per minute keyboarding skills (tested)
  • Change resilient in an agile work environment
  • Innovative approach to problems solving
  • Interest in innovation and commitment to stay up to date with the latest technology
  • Excellent oral and written communication skills
  • Excellent knowledge of general office procedures and practices
  • Demonstrated ability to handle confidential material and information with discretion
  • Good organizational and multi-tasking/agility skills
  • Demonstrated ability to work independently
  • Demonstrated ability to adapt to changing office environments and assignment levels
  • Excellent proofreading skills
  • Demonstrated ability to exercise mature judgment and initiative
  • The successful candidate will exhibit uncompromising integrity and commitment to upholding corporate values, and the OPG Code of Business Conduct.
     

These roles are paid between $41,000 and $47,000, depending job category.
 
WHY OPG?
As Ontario’s largest clean energy generator, OPG offers an exciting combination of challenging opportunities and career diversity in a work environment where safety is a fundamental value. Being an OPG employee means you can apply your knowledge, broaden your skills and make a valuable contribution to an organization that is vital to Ontario's success.
At OPG, our values are our strengths.  They are fundamental truths about our organization that don’t change.  Safety. Integrity. Excellence. People and Citizenship.  
 
Here's why OPG might just be the ideal workplace for you:

  • Exceptional range of opportunities province-wide
  • Electricity is vital to the province
  • If you are looking to learn from others and be part of something important, and you are excited about the future of power generation, you will find the right fit at OPG.

 
Our promise to you:

  • We care about the safety and the well-being of our employees. It is our utmost priority.
  • A supportive work environment where you can be your best every day.
  • Opportunities to stretch and develop in our diverse lines of business.
  • Provide spaces for innovative thinking and solutions, digital strategies such as electronic workflows, automation, and office mobility
  • Offer different ways for you to give back to communities where we operate.
  • We support employment equity and diversity.

 
APPLICATION PROCESS
Please submit your application online at https://jobs.opg.com/ by 11:59 PM E.S.T. on October 4, 2019.  OPG thanks all those who apply; however, only candidates considered for an interview will be contacted.
 
ACCOMMODATIONS
OPG is committed to fostering an inclusive, equitable, and accessible environment where all employees feel valued, respected, and supported. If you require accommodation during the application or interview process, please advise us as soon as possible so appropriate arrangements can be made.
If you require information in a format that is accessible to you, please contact AODA@opg.com

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